Submitted by Walter Whal on Wed, 10/17/2018 - 14:14
Do the cybersecurity strategies for your business include your multifunction printers? Printers may not be top of mind when security issues are on the table, but they should be. You process and store business data with your multifunction printers every day, and they're connected to your network, making them very high-value targets for hackers.
Protecting Your Printers
There are established protocols for protecting multifunction printers from unauthorized access. Here are a few procedures you can implement to mitigate your company's print-related security risks.
- Ban anonymous usage. Implement authentication features on all of your multifunction printers. Passwords, ID cards, biometrics, and other solutions eliminate the possibility of bad actors accessing your printers. By tracking access to confidential documents, you'll control who is using your devices and also be prepared in the event of a compliance audit.
- Don't wait on updates. Updating firmware may be a hassle, but the momentary inconvenience is nothing compared to the problems you'll have if a hacker invites himself into your network via your multifunction printers. While you're at it, double check that you've updated the default password that came with the device. If you've got more than a couple of printers in your fleet, a Managed Print Services provider can take on these and other vital printer management tasks for you.
- Secure all hard drives. Your multifunction printers routinely store information on their internal hard drives. To keep it secure, deploy data encryption and automatic data overwrite features, and make sure no device leaves your office with data stored on the hard drive. Data in transit to your multifunction printers is also vulnerable; implement encryption procedures to protect confidential print jobs from interception by hackers.
Are your multifunction printers a wide-open backdoor for hackers? For help securing your print infrastructure, contact us at CopyNet today!