How to Lease a Multifunction Printer

Printer in focus with office blurry in background

It's one thing to know that you want to lease a multifunction printer--it's another thing entirely to know how exactly that's done. Luckily, we're here to help you make sense of all the jargon, fine print, and lease options!

Your First Step

The first step in leasing a multifunction printer is to understand what your options are. Let's take a look!

Operating Leases

  • Alias: "Fair market value lease"

  • What it means: Operating leases are probably the most familiar option because they're similar to a rental agreement. They allow you to lease and operate a multifunction printer for a set amount of time, and then they give you the option to buy the machine at the end of the agreement.

  • Pros: Monthly payments for an operating lease are generally lower than other options. You can also upgrade your device throughout the agreement, giving you access to all the latest technology.

  • Cons: Operating leases tend to be more expensive in the long run, especially if you do plan to buy the machine at the end of the agreement.

Capital Leases

  • Alias: "$1 buyout lease"

  • What it means: Capital leases are more like buying a multifunction printer, which means that the monthly payments are essentially your payment plan. You will own the device at the end of the agreement.

  • Pros: With a capital lease, you get all the benefits of owning a device without having to worry too much about the financing--and the buyout price is usually lower.

  • Cons: Capital leases have higher monthly payments than operating leases, and you don't get to enjoy as much upgrade flexibility.

A Unique Option: Managed Print Services

Some managed print services offer operating leases--but the difference here is that you also enjoy all the benefits of having a partner in printing. Your managed print provider will be able to help streamline your fleet, improve your workflows, cut down on printing costs, and more.

Interested in leasing a multifunction printer? Considering managed print services? Contact us to see which option is right for you!

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